Book Resources Supervisor

AE Tuition

Feltham, UK

Full time

Mar 5

This job is no longer accepting applications.


Supervise the Book Resources team’s activities and act as a first point of contact for routine issues, not over-riding the ultimate line management responsibility of all members of the Book Resources team which is directly to the Publications Manager

• Maintain open and regular information flow with the Publications Manager, advising on progress, anticipating issues, informing of matters impacting the smooth running of the Book Resources activities and objectives

• Work collaboratively with the Schemes Supervisor

• Produce annual Book Schedule of all publishers’ titles used on all AET courses • Produce costings for all AET courses

• Produce course materials expenditure forecast for Finance department

• Inform Book Production team of forthcoming AET book requirements

• Produce yearly list of when AEP titles are used in the centres

• Maintain accurate records of AET resources held in the warehouse and carry out yearly stocktake

• Organise and supervise the Paper Sale of surplus materials

• Collate AET weekly book requirement lists from AEP and produce delivery notes

• Gather tuition centre weekly/monthly requirements from stock held in warehouse

• Pick/double check Bridge House weekly books in collaboration with the Warehouse Supervisor

• Sort Bridge House returns each week and manage the spares system to ensure appropriate numbers of books at each stage of the book logistics cycle

• Sort tuition centre returns and produce lists for credit notes for AEP titles

• Manage return of overstocked titles to suppliersnform the Warehouse Supervisor of deliveries from book suppliers and provide box labels

• Produce agenda and take minutes for BRT-Langley quarterly meeting

• Produce agenda and take minutes for BRT-Feltham meetings

• Summer Courses: o Produce summer course costings o Produce summer courses calling lists o Produce summer course book lists and signs for tuition centre(s) o Order summer course books

• Remote Learning:

o Assist with the despatch of pupils’ monthly book packs: make pack lists; supply address labels; book in with courier; inform pupils of delivery dates; monitor delayed packs

o Manage book requests from individual pupils and arrange their despatch

o Notify tuition centres of changing books in assistant monthly packs

o Respond to the tuition centre and Admin team queries about book use and delivery

o Arrange for books to be available for teachers to use for filming lessons

Work collaboratively with other members of the Book Resources team to:

o Ensure tuition centres receive required materials on correct days

o Liaise with tuition centre staff to ensure materials can be delivered

o Provide weekly book signs for tuition centres

o Ensure correct stock levels are maintained at tuition centres

o Liaise with tuition centres to ensure book storage areas are maintained to a high standard

o Work across all sites and perform Book Resources Co-ordinator duties as necessary

o Carry out stocktake of materials held at all tuition centres

o Identify tuition centre stock to be shredded and arrange return to warehouse

o Liaise with multiple suppliers to ensure books arrive in warehouse on time and in accordance with the requirements of AET

o Liaise with tuition centres regarding special requests and urgent queries

o Liaise with Warehouse Supervisor regarding movement and storage of AET stock

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